TSS ...simply the BEST!

The Long Term Invoicing System was developed and refined to allow the efficient and accurate handling of billing tasks while assuring all valid charges are passed to the customers in a timely manner  on professional/well organized documents.  A vehicle billing record is established at lease inception to store assignment of the customer, time and mileage rates, proper G/L account numbers, and lease term, etc.  (this insures that during the billing process all assigned units appear to the billing clerk).  Flexibility in the procedure allows for exceptions such as; omitting vehicles, estimated mileage's, speedometer changes, extra units and additional miscellaneous charges.  Credits and adjustments can easily be accommodated by this invoicing system as well as many different billing terms (weekly, monthly, etc.).  Once the invoices are printed and accepted, the Long Term Sales Register may be printed to provide the proper audit trail and updates to accounts receivable, general ledger, unit profit/loss files, and customer analysis.

The Daily Rental Invoicing System is designed to effectively handle the needs of once-and-done, short term, and substitute vehicle billing.  Entry allows the capture of the initial lessee information, the printing of the lease documents, and easy recall and entry of information to continue or close the rental.  Provisions have been made to allow an invoice to be printed and issued, while the continuation of the rental is carried to the same invoice number with a progressive two digit suffix (i.e. 5000-00, 5000-01, 5000-02, etc.).  Any charges that may be required can be entered including rental, mileage, fuel, insurance, miscellaneous, etc.  Rates can be stored by customer to assist billing/rental clerks with quick access to accurate and complete information.  The Daily Rental Sales Register is the audit trail report that is available after the completion and proper printing of daily rental invoices. This register provides the integration to accounts receivable,  general ledger, vehicle profit/loss files, and customer analysis.

Integration has been provided from the Fuel System and the Vehicle Maintenance System to produce automatic charge-back invoices to customers where and when appropriate.  The charge back invoices update all necessary files and accounting modules when the Charge-back Register is printed.

An exhaustive array of inquires and reports are provided to allow customer analysis as well as quick reference lookups for customer rates, vehicle availability and usage.  Vehicle profit/loss reports are user definable.  Fleet utilization reporting is available by type vehicle, customer, salesman, etc.