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Accounting Modules The General Ledger Module is a comprehensive system that is fully integrated with billing and all other accounting systems, driver and owner operator settlements, fuel and road tax, and the vehicle information system (parts inventory, vehicle maintenance, etc.). It provides extensive user-definable reports and easily allows for the processing of multi-company environments with division and location detail. You will gain a valuable tool by being able to run reports at any time to give you a comprehensive view of your business.
 | General Ledger
Journal Entry This function allows for manual entry of general ledger transactions. Journal number, journal description, and account debits and credits are captured. The system forces total debits to equal total credits. Reports/Inquiries TSS General Ledger Reporting includes Profit & Loss statements by company, division, and location as well as consolidated statements for multiple companies. There is extensive reporting capability with the flexibility to format Profit & Loss and other statements to your (or your CPA’s) specifications. Statements include current month to date totals by line with last years’ month to date totals for comparison. You’ll also have year to date totals for both current and last year, percentages and budget figures. Reports such as G/L trial balance, G/L detail, balance sheet, journal activity, quarterly and yearly trial balance, are always available on demand. Mortgage amortization modeling is available for trial payment/term queries. Features Features are available that allow multiple accounting periods to be open at the same time, recurring journal entries to be recorded and posted automatically, and manual journal entries can be captured quickly and easily by data entry clerks. Flexibility enables multiple company environments to be run efficiently, allowing reports to be generated during current periods with month to date totals. Maintenance File maintenance provides easy access to G/L interface records and report formatting to insure integrity and totality of output. New accounts can easily be added to increase or adjust reporting detail. |
| Accounts Receivable
Overview The ability to manage Accounts Receivable is of paramount importance to transportation companies. It is essential that management has an accurate picture of Accounts Receivable at any given moment. The TSS Accounts Receivable Module gives you tools to gain control of your receivables. We’ve designed all of our modules to be simple to use. Accounts Receivable automatically receives and updates appropriate information when invoices are printed and accepted. Cash Application Cash application entry by customer account or by invoice number, effective and quick handling of over-payments, under-payments, and unidentified cash. The cash receipt’s journal documents all cash application procedures. Adjustments The Adjustment Processing system allows the creation of credit and debit memos that can be applied during cash applications. Direct "one-step" adjustments can be made for those transactions that do not require a memo copy for the customer. Reports/Inquires Inquiry and report capabilities include aged trial balance (detailed or summary) and customer statements (individual or by group) by aging dates or by past due with custom messages. Other reports include credit manager reports, quick display or printing of all customer information including: address, phone number, month to date sales, year to date sales, year to date payments, date of last payment, and all open invoices including any credits or debits and aging amounts in categories of current, 30, 60, 90 days. Aging dates may be user defined to allow maximum flexibility for all reporting purposes. Other features include printing of customer labels and the ability for a user to define a custom ad-hoc report. Customer credit limits can be established and monitored automatically through billing and collections. An A/R history report generator is also available to help monitor individual customer payment trends. Invoicing The miscellaneous invoicing system is a valuable supplement to the special freight billing and drayage billing systems. The miscellaneous billing system allows invoice entry with automated line entry options, invoice printing, and miscellaneous sales register that updates A/R, G/L, sales and customer files for historical purposes and report generation. Collections System The importance of collections process cannot be overlooked. The TSS Collections Systems helps personnel stay in touch with problem accounts, by noting results of conversation and setting reminders of when to call next. Now you can gain control of the Collection process and monitor your accounts closely. |
Overview The Transportation Software Systems, Inc. (TSS) Accounts Payable Module is designed to furnish the necessary tools to maintain and satisfy vendor obligations. Accounts Payable is an integral component of sound cash flow management and demands that you watch your payables and expenses closely. The TSS Accounts Payable Module provides key information to help track and manage your payables. The TSS Accounts Payable Module gives you the ability to schedule payments, write checks and pass the appropriate data to the General Ledger Module. You can monitor and forecast vendor liabilities. You’ll gain total control of your payables through comprehensive reporting and inquiry capabilities. Invoice Entry Accounts payable invoice entry permits quick posting of vendor invoices to open payables. The Vendor file contains items such as terms, normal G/L account, etc. which help automate invoice entry by automatically calculating due dates and G/L account distribution. You have the ability to manually enter account numbers as well. A subsequent payable invoice register documents all A/P postings including the payable G/L distribution. Payments Payment selection allows invoices to be selected by a variety of options. You may select all invoices due by a specified date, individual invoices, vendor or vendor type specific, discount eligibility, etc. Invoices may be placed on hold indefinitely and released when desired. Checks may be printed, reprinted if necessary, reversed, and created manually as the need arises. The subsequent check register documents all postings. A/P paid history is kept on-line to insure the rejection of duplicate invoices, etc. Check information is posted automatically to our General Ledger module. Reports/Inquiries Many A/P reports are available including open invoice report, cash requirements report, aging report with definable aging dates, monthly check report, history report, etc. A vendor screen inquiry screen will provide pertinent vendor information including, address, phone number, terms, etc. The screen will also display open invoice balance, current and prior year figures and open invoices and pay status as well as recently paid invoices with aging. You also get a variety of aging Settlements Accounts Payable is integrated with the owner/operator system to streamline driver payroll and record keeping. Payable records are automatically passed from the owner/operator settlement system with any manual adjustments when the settlements are cleared for payment. Checks are printed along with a driver settlement report to document all revenue and expenses for the driver's pay period. Maintenance File maintenance and housekeeping functions allow for easy control of vendors, history, and production of such time consuming tasks as yearly 1099 forms. Paid history data can be saved and purged by simple menu options.
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